In an era where more and more business is conducted online, electronic signatures (e-signatures) have become increasingly commonplace. E-signatures are a legal and secure way to sign documents electronically, but they can be vulnerable to security breaches if they are not properly protected.
Here are some best practices for keeping your e-signature and documents safe from cybercriminals.
1. Use a Secure Connection: Whenever possible, you should use a secure connection (SSL/TLS) when transmitting or storing a esignature and documents. This will help to protect your data from being intercepted by third parties.
2. Protect Your Devices: Be sure to protect your devices with strong passwords and up-to-date antivirus software. This will help to prevent criminals from gaining access to your devices and stealing your e-signatures or documents.
3. Don’t Share Your Password: Never share your password with anyone, even if they claim to be from customer support or IT. If you believe that your password has been compromised, change it immediately.
4. Use Two-Factor Authentication: When available, you should always use two-factor authentication (2FA) to protect your accounts. 2FA adds an extra layer of security by requiring you to enter both a password and a code that is sent to your phone or email before you can access your account.
5. Keep Your Software Up-To-Date: It is important to keep all of the software on your devices up-to-date in order to close any potential security vulnerabilities. Software updates often include security patches that can help to protect your data from being compromised.
6. Backup Your Data: You should regularly back up your data in case it is lost or stolen. That way, you will still have access to your information even if something happens to your primary copy.
7. Destroy Old Copies: When you are finished with a document that contains an e-signature, be sure to destroy all old copies so that they cannot be used fraudulently at a later date. One easy way to do this is to shred physical copies and delete digital copies from all of your devices.
8. Report Suspicious Activity: If you believe that your e-signature or documents have been stolen, report the incident to law enforcement as soon as possible so that they can investigate the matter further.
9. Choose a Trusted E-Signature Provider: When selecting an e-signature provider, be sure to do your research and choose one that has strong security measures in place. Look for providers who offer secure connections, 2FA, and regular software updates.
10. Stay Educated: It is important to stay up-to-date on emerging cyber threats and the latest security measures. This will help you to better protect your e-signatures and documents from being compromised.
11. Review Your Process: Periodically review your process for handling e-signatures and documents to ensure that you are following all security measures and staying vigilant against potential threats.
By following these best practices, you can help protect your e-signatures and documents from being compromised by cybercriminals. Remember, the safety of your data is worth taking the extra steps to secure it.